January 11, 2010

Officers Present:

Ø  Mary Wood, Laurie Hemmer, Dianne Faintich, Brett Dempsey, Lori Finifrock, Shauna Willis

Officers Absent:

Ø  Basima Williams

Others Present:

Ø  Members of the PTC Body. 

Mary Wood called the meeting to order at 7:01 p.m.  Shauna Willis opened in prayer. 

Secretary Minutes (Lori Finifrock):

Ø  Minutes of the December 14, 2009 meeting was presented.  A motion was made by Anita Chalk and seconded by Kiki King to approve the minutes.  The motion was voted upon and approved by all.

Treasurers Report (Brett Dempsey):

Ø  First National Bank Checking Account Statement Balance as of 11/30/09 - $33,367.71; Deposits - $8,306.15; Cleared Checks – ($543.00) – Misc. Bank Fees ($35.00) Checking account statement balance as of 12/31/2009 - $41,095.86.  Total outstanding deposits - $114.53 with a check register balance as of January 11, 2010 of $41,210.39  We have $26,266.00 in anticipated payments in relation to the Smartboards, laptops and electrical installation which occur .  This would leave $14,944.39 PTC funds remaining after payments.   A motion was made by Kiki King and seconded by Anita Chalk to approve the Treasurers Report.  The motion was voted upon and approved by all.

Fundraising (Shauna Willis for Basima Williams):

§  Great Skate:  January 7^th Great Skate was cancelled due to inclement weather.  Next Great Skate is scheduled for April 15, 2010.  It was discussed to possibly increase the frequency of the Great Skate next year school year rather than just once a quarter. 

Scrip (Dianne Faintich):

Ø  Total Sales (August through December 2009) - $55,554.84.  Total tuition reimbursement (August through December 2009) - $1,185.13.  Total school reimbursement (August through December 2009) - $1540.54. Shipping fees incurred (August through December) - $154.  December order date totals - $22,350.00. In the next week or so, tax rebate forms will be distributed so you
will be able to account for them on your upcoming taxes. A motion was made by Anita Chalk and seconded by Julia Wasson to approve the Scrip report.  The motion was voted upon and approved by all.

Old Business:

Ø  Smart Boards and Laptops Update – Smart Board arrived today (January 11^th).  Laptops have been shipped.  The intent is to have the Smart Boards installed and fully functional sometime in February.

Ø  Spring Red Wheel Fundraiser – Mary Wood made a motion that the school has a Red Wheel fundraiser in the spring with delivery around Easter.  This seemed to be well received last year.  The motion was voted upon and approved by all.

New Business:

Ø  Next Year Fundraising – There was much discussion around what options were out there as far as fundraising for next year.  It was discussed if we should have another large fundraiser similar to Tim Hawkins perhaps with another comedian or perhaps a Christian type band.  More importantly, ideas were discussed on what the monies raised should be used for.  The majority of the technology has been updated but replacement of some older computer equipment would be an option.  The intent is to keep our school competitive in terms of curriculum and technology not only with the public schools but with private schools as well.  Shaun said she had material describing more “service oriented” fundraising projects that she could present at the next meeting.  It was decided to “table” this discussion until the next meeting to give everyone more time to bring ideas regarding fundraising ideas and where we amount the monies to be allocated for.

 

Next Meeting:  February 8^th, 2010

The meeting adjourned at 7:35 p.m. with Brett Dempsey closing in prayer.

Respectfully Submitted,

Lori K. Finifrock