Officers Present:

Ø Mary Wood, Brett Dempsey, Dianne Faintich, Shauna Willis, Basima Williams

Officers Absent:

Ø Laurie Hemmer, Lori Finifrock

Others Present:

Ø Members of the PTC Body.

 

Mary Wood called the meeting to order at 7:04 p.m.  Shauna Willis opened in prayer.

 

Secretary Minutes :

Ø Minutes of the January 11, 2010 meeting were presented.  A motion was made by Kiki King and seconded by Terri Schulte to approve the minutes.  The motion was voted upon and approved by all.

 

Treasurers Report (Brett Dempsey):

Ø First National Bank Checking Account Statement Balance for January 31, 2009 $41,095.86.  Deposits - $114.53; Cleared Checks – ($4,256.60 - laptops for smart boards); Misc. Bank Fees $0.  Checking Account Statement Balance for February 28, 2010 $36,953.79.  Outstanding deposits from Red Wheel and recycling $12,271.51.  March 8, 2010 checking account statement balance is $26,836.85.  We have $22,388.45 in total outstanding checks/debits for the Smart Boards and spirit wear.  Anticipated payment to Red Wheel by March 31, 2010 of $6,734.20.  Remaining funds for PTC AFTER payments $20,102.65.  A motion was made by Terry Gill and seconded by Kiki King to approve the Treasurers Report.  The motion was voted upon and approved by all.

 

Fundraising (Basima Williams):

Ø Great Skate:  Tuesday, March 9, 2010 will be the next Great Skate with the last Great Skate for this school year on Thursday, April 15, 2010.

Ø Red Wheel:  Projected profits from Red Wheel $6,734.20.  Delivery date for Red Wheel is Tuesday, March 23, 2010.  We need volunteers to unload the food from the delivery truck starting at 1p.m.  Everyone that ordered Red Wheel NEEDS to pick up their food on this day from 3p.m. until 6p.m.  There is no extra freezer space to hold items.  Volunteers needed to help pass the Red Wheel out until 6 p.m.  Terri Schulte suggested putting a sign on the Preschool door on the previous Monday to inform the Preschool parents about Red Wheel pickup.  Also a suggestion was made about sending a flyer home on the previous Friday as a reminder.

Ø Entertainment Books:  Basima Williams presented the 2010 Entertainment Books to the PTC as a possible fundraiser for the school year 2010-2011.  2010 Entertainment Books were handed to all of the PTC members who were present for them to use this year.  The Entertainment Books would cost $30 each and our school would receive $15 for each book sold.  Highlights of the book presented were 1) Shop N Save has (6) $5 off $50 coupons, 2) kids activities coupons, 3) clothing coupons, 4) travel coupons, and 5) food coupons.  Entertainment books are also available for cities other than STL so you can sell to or buy for out of town friends and relatives.  A presentation will be given by the Entertainment Book Representative at the school’s orientation for next school year.  Incentives for our children to sell are also done by the Entertainment Book Company.  A motion was made to accept this fundraiser by Terry Gill and seconded by Kiki King.  Basima Williams will contact the company.  Thank you for the free books.

 

Scrip (Dianne Faintich):

Ø There were 3 sale dates for January with total sales of $12,370.00.  Tuition reimbursement $237.97 and FBCA PTC received $206.98.  There were 4 sale dates for February with total sales of $9,989.92.  Tuition reimbursement $195.18 and PTC received $197.85.  The First National Bank Scrip Account on 3/8/10 has a balance of $6951.25.  Last day of the Scrip program for this year is Friday, April 16, 2010.  There are 2 cash and carry dates for March and April.  The first one is Friday, March 12, 2010.  Cash and carry is only the gift cards I have on hand can be sold.  It is also first come first serve.  The next cash and carry date is Thursday, April 1, 2010.  This is the Thursday before Good Friday and Easter.  The other order dates Friday, March 26, and Friday April 16^th will be normal order dates.  There will not be an order date on Friday, April 9, 2010 as the supplier of the gift cards is closed for Spring Break.  During the week of April 19^th the Scrip program will be sending out letters to all who have ordered giving them their total earnings for this year’s program and how the payment will be dispersed as per their signed scrip agreement form.  A motion was made by Kelly Sobotka and seconded by Kiki King to approve the Scrip report.  The motion was voted upon and approved by all.

 

Box Tops (Terri Schulte):

 

Ø $1200.00 was generated from the Box Tops programs this year.  This is a decrease from last school year.  A decrease in box tops on products and box tops putting them on different products is being felt.  A possibility of information on our Parent’s tab on our school site should be set up to help inform parents of where to look for these box tops and the  other brands we do accept for our programs (such as the Labels for Education) and what products to look for to get these labels.  Pizza parties will be awarded to Mrs. Pyle’s 2^nd grade class (collected 1400 box tops) and to Mrs. Sutton’s M W F PreK class (collected 900 box tops).  Congratulations to those classes for collecting the most box tops.  There was a discussion on whether we should start collecting Capri Sun Pouches.  This program is similar to the Box Top program.  For every Capri Sun pouch we collect and send in we receive 2 cents.  There are Capri Sun pouches that have been started to be collected from the lunch room.  Terri Schulte stated she would check into this program to see if it could benefit our school.     

 

Old Business:

 

Ø Smart Boards and Laptops Update:  Smart Boards are installed in the remaining classrooms and are currently working.  Teachers will receive beginner and intermediate classes for professional development on Tuesday, March 9^th.

 

New Business:

 

Ø Field Day:  Field Day is planned for Friday, May 14, 2010.  The rainout day is scheduled for Monday, May 17, 2010.  It is day of fun activities, games, inflatables and food for our kids.  Chrissy Eckman and Staci Urevich are planning this event for our school this year.  They are requesting volunteers to help with the different booths that are set up and to supervise the different inflatables.  Our children always have a great time at Field Day and we cannot do it without the volunteers.  If you can find time to help with this please contact Anita Chalk in the Elementary School Office 636-272-3220.  The budget was set at a total of $3000.00 with $1200.00 of this money generated by the box tops we collect.  PTC will fund the remaining $1800.00.  A motion was made by Terri Schulte and seconded by Basima Williams to approve the budget for Field Day.  The motion was voted upon and approved by all. 

Ø PTC Nominating Committee for 2010-2011 PTC Officers:  Kiki King, Kelly Sobotka, Mary Wood, Terry Gill, and Shauna Willis to be named to PTC nominating committee for 2010-2011 PTC officers.

 

Next Meeting:  Monday, April 12, 2010

 

The meeting adjourned at 7:50 p.m. with Brett Dempsey closing in prayer.

 

Respectfully Submitted,

 

Dianne Faintich

January 11, 2010

Officers Present:

Ø  Mary Wood, Laurie Hemmer, Dianne Faintich, Brett Dempsey, Lori Finifrock, Shauna Willis

Officers Absent:

Ø  Basima Williams

Others Present:

Ø  Members of the PTC Body. 

Mary Wood called the meeting to order at 7:01 p.m.  Shauna Willis opened in prayer. 

Secretary Minutes (Lori Finifrock):

Ø  Minutes of the December 14, 2009 meeting was presented.  A motion was made by Anita Chalk and seconded by Kiki King to approve the minutes.  The motion was voted upon and approved by all.

Treasurers Report (Brett Dempsey):

Ø  First National Bank Checking Account Statement Balance as of 11/30/09 - $33,367.71; Deposits - $8,306.15; Cleared Checks – ($543.00) – Misc. Bank Fees ($35.00) Checking account statement balance as of 12/31/2009 - $41,095.86.  Total outstanding deposits - $114.53 with a check register balance as of January 11, 2010 of $41,210.39  We have $26,266.00 in anticipated payments in relation to the Smartboards, laptops and electrical installation which occur .  This would leave $14,944.39 PTC funds remaining after payments.   A motion was made by Kiki King and seconded by Anita Chalk to approve the Treasurers Report.  The motion was voted upon and approved by all.

Fundraising (Shauna Willis for Basima Williams):

§  Great Skate:  January 7^th Great Skate was cancelled due to inclement weather.  Next Great Skate is scheduled for April 15, 2010.  It was discussed to possibly increase the frequency of the Great Skate next year school year rather than just once a quarter. 

Scrip (Dianne Faintich):

Ø  Total Sales (August through December 2009) - $55,554.84.  Total tuition reimbursement (August through December 2009) - $1,185.13.  Total school reimbursement (August through December 2009) - $1540.54. Shipping fees incurred (August through December) - $154.  December order date totals - $22,350.00. In the next week or so, tax rebate forms will be distributed so you
will be able to account for them on your upcoming taxes. A motion was made by Anita Chalk and seconded by Julia Wasson to approve the Scrip report.  The motion was voted upon and approved by all.

Old Business:

Ø  Smart Boards and Laptops Update – Smart Board arrived today (January 11^th).  Laptops have been shipped.  The intent is to have the Smart Boards installed and fully functional sometime in February.

Ø  Spring Red Wheel Fundraiser – Mary Wood made a motion that the school has a Red Wheel fundraiser in the spring with delivery around Easter.  This seemed to be well received last year.  The motion was voted upon and approved by all.

New Business:

Ø  Next Year Fundraising – There was much discussion around what options were out there as far as fundraising for next year.  It was discussed if we should have another large fundraiser similar to Tim Hawkins perhaps with another comedian or perhaps a Christian type band.  More importantly, ideas were discussed on what the monies raised should be used for.  The majority of the technology has been updated but replacement of some older computer equipment would be an option.  The intent is to keep our school competitive in terms of curriculum and technology not only with the public schools but with private schools as well.  Shaun said she had material describing more “service oriented” fundraising projects that she could present at the next meeting.  It was decided to “table” this discussion until the next meeting to give everyone more time to bring ideas regarding fundraising ideas and where we amount the monies to be allocated for.

 

Next Meeting:  February 8^th, 2010

The meeting adjourned at 7:35 p.m. with Brett Dempsey closing in prayer.

Respectfully Submitted,

Lori K. Finifrock